Gifts to the Library Policy

Materials in General
Gifts of library materials will be accepted and added to the collection only if they are needed and meet the criteria of the collection development policy. Items not added to the collection will be sold at the Book/Bake/Treasure Sale, given to other libraries, hospitals, day-cares, nursing homes, Buxton’s Transfer Station, and/or discarded.Collections
Gift collections will be accepted only by the director, with the counsel of the Board of Trustees as appropriate, and with the understanding that the collection may or may not be kept intact.Periodicals
Gift periodicals will be evaluated to determine their suitability for adding to the collection.

Return of Items
Once a gift is accepted by the library it will not be returned unless on loan.

Recognition Gifts
The library welcomes monetary gifts for purchase of library materials given in recognition of individuals or organizations. The names of the donor/s and the individuals or organizations recognized by the gift will be listed on a bookplate and affixed to the material upon request.

Other Monetary Gifts
The library welcomes gifts of cash for the direct purchase of library materials and will try to accommodate the subject or title preference of the donor. A book plate recognizing the donor will be affixed to the material upon request. Substantial cash offerings, securities, and bequests will be handled by the director, who, with the Board of Trustees, will work out terms of acceptance that are compatible with library policies, the donor’s intent, and applicable laws.

Real Estate or Other Personal Property
The library will accept gifts of real property that support the mission of the library. Such offers will be handled by the director, who, with the Board of Trustees, will determine the suitability of the gift and work out terms of acceptance that are compatible with library policies, the donor’s intent, and applicable laws.

Evaluation
The library will, if requested, provide a written acknowledgment of the receipt of gifts, but in accordance with income tax regulations, will leave the determination of a value of the donation to the donor.

Adopted: January 2007